Permits and permission to proceed

High-risk activities on our campuses are managed by the Flinders University permit or permission to proceed risk management process.

To apply for approval, click here, select the appropriate permit and upload task specific supporting documentation.

Note: Your application MUST include detailed task-specific information and supporting documentation. This will ensure appropriate review / approval can occur in a timely manner. Submit your permit as early as possible as some applications can take up to 10 business days to approve.

Overview

Information for contractors

Engaging a contractor

Contractor safety

Permits and permission to proceed

Managing your company details

Permits

Permits need to be completed and authorised prior to starting any works. See the headings below for information about the types of work needing a permit.

ALL PERMITS AND PERMISSION TO WORK APPLICATIONS MUST BE SUBMITTED BY THE HEAD CONTRACTOR (sub-contractors are not able to submit.)

Approved permits will be valid for the day(s) and time(s) displayed in the Now Agent app.

Supporting documentation may include:

Risk control documents (SWP, JSA, SWMS)
Emergency or Rescue Management Plans
Pedestrian and/or Traffic Management Plans
Verification of competency information.

Once submitted, to view your permit details, add additional attachments or provide a comment to the approval team, go to 'My Permits' menu on your Service One portal on on your Now Agent mobile app.

Service isolations (fire/smoke systems, gas, electricity, water, etc)

After an isolation permit has been approved, please contact Security on (08) 8201 2880 to isolate the relevant system/zones, if required.

Confined spaces

You can only enter a confined space if you are trained and authorised. A permit is required for each confined space.

WHS information and policies for working in confined spaces

Asbestos removal

Asbestos removal

The University has a procedure to identify and manage asbestos and asbestos-containing material (ACM), as well as an Asbestos Management Plan. We also keep a comprehensive register to identify asbestos and ACM in University buildings. The Asbestos Register is available to anyone on request. Please contact our customer service team (pfd@flinders.edu.au) during business hours to obtain a copy. Please note, requests are actioned Monday – Friday 9am – 5pm.

We require copies of the following documents before we can issue a Flinders University asbestos permit:

the asbestos removal notification from SafeWork SA
the Asbestos removal control plan (ARCP)
the Safe Work Procedures for the proposed work
a site-specific Safe Work Method Statement/JSA.

We also require:

the removalist’s licence to remove asbestos
the removalist’s current insurance cover for asbestos removal
the current training records for staff undertaking the removal work.

Refer to the Asbestos Safety Management page for further information.

Working with heavy vehicles/cranes

Bedford Park campus has many hard-standing locations that can accommodate temporary housing of cranes and heavy plant equipment. However, not all surfaces have the same load-bearing capability, and restrictions may apply depending on the use of the area and types of activities occurring there. Please read through our guidelines.

Head contractors must ensure permission has been granted by the University, and that all appropriate safety measures are in place for the duration of the plant/vehicles’ presence at Bedford Park.

Bringing heavy vehicles or cranes onto campus

Permission to proceed

The permission to proceed process focuses on public safety and continuing our operations at Flinders. The aim is to form a ‘perimeter of protection’ agreement between the University and those undertaking an approved task. Other risk management processes or legislative obligations may also apply in conjunction with this process.

This process applies to any worker undertaking a task issued by the University that meets the permission to proceed definition.

Hot work

Hot work permission to proceed is needed for any work involving:

cutting or grinding with the potential to produce sparks
welding, thermal or oxygen cutting or heating
other open-flame heating or spark-producing operation.

Notice requirements for permits and permissions

We use the permits and permission to proceed risk management tools to manage high-risk activities within the University.

Permit	Minimum notice requirement
Service isolations
Dry fire system	Up to 5 business days
Wet fire system	Up to 5 business days
Water & sewer	Up to 5 business days
Electrical & mains gas	Up to 10 business days
Confined spaces	Up to 5 business days
Asbestos removal	10 business days
Working with heavy vehicles/cranes	10 business days
Permission to proceed
Hot work	5 business days
Excavation and earthworks	5 business days
Working at heights	5 business days

Contact us

Contact our Properties, Facilities and Development team for support with the contractor process, policy, work permits and permissions to proceed, questions about your FAN or password, and access to the system or your work at Flinders – call (08) 8201 2733 during business hours or email pfd@flinders.edu.au.

08 8201 2733

pfd@flinders.edu.au